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NEC NEC Logistics, Ltd.
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Protection of Personal Information
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Protection of Personal Information

Established March 7, 2004
Last updated January 7, 2008

Our policy regarding protection of personal information

Nittsu NEC Logistics, Ltd. (hereinafter, the “Company”) provides customers with optimal logistics solutions ranging from procurement to sales and collection, based on the following six pillars: consulting services, logistics services in Japan, global logistics, information technology, packing solutions, and environmental solutions.

The Company’s services start with consulting services that analyze the customer’s current situation from an overall optimization point of view, and propose optimal logistics systems.

We will realize the optimization of the entire supply chain in concert with our customers by making full use of the NEC Group’s SCM knowledge and nationwide shipping and delivery networks as well as the IT abilities that support them.

In this context, the Company considers protecting personal information in an appropriate manner to be a social responsibility of the Company, and establishes, implements, and maintains the personal information protection policy described below.

Nittsu NEC Logistics personal information protection policy

Naoki Yoshimura, President,
Nittsu NEC Logistics, Ltd.

The Company considers protecting personal information in an appropriate manner as a social responsibility of the Company, and follows the below-listed commitments.

  1. The Company appoints a person in charge of protecting personal information for each department that handles personal information according to the Company’s organizational structure, and acquires, uses and provides personal information in an appropriate manner in compliance with the Japanese Industrial Standards (JISQ15001:2006 “Personal information protection management system-requirements”). In particular, the Company implements appropriate measures to prevent handling of personal information that exceeds the scope that is necessary to achieve specified usage purposes.
  2. The Company complies with all laws and regulations, and guidelines and other rules established by the government regarding the handling of personal information.
  3. The Company strives for the prevention and correction of any divulgence, loss of or damage to personal information handled by the Company by implementing necessary and appropriate security measures.
  4. The Company accepts complaints and consultations from the subjects of personal information regarding the handling of personal information and the Company’s personal information protection management system, and responds to them in an appropriate manner. Any complaints and consultations should be directed to the predesignated contact points within the Company.
  5. The Company strives for the ongoing improvement of the Company’s personal information protection management system including this policy.

Inquiries regarding this policy should be made to the contacts listed in the “Contact information for inquiries and complaints regarding personal information” section below.

1 Disclosure of usage purposes of personal information

Usage purposes of personal information acquired by the Company are disclosed as follows.

A. Personal information on customers

Handling of personal information may be consigned to the Company’s clients and subsidiaries including affiliated companies and contractors within the scope necessary for achieving the purposes mentioned above.

B. Personal information on our clients and partners

Handling of personal information may be consigned to the Company’s clients and subsidiaries including affiliated companies and contractors within the scope necessary for achieving the purposes mentioned above.

C. Personal information consigned from clients

Handling of personal information may be consigned to the Company’s clients and subsidiaries including affiliated companies and contractors within the scope necessary for achieving the purposes mentioned above.

D. Personal information on candidates for join the Company

Handling of personal information may be consigned to the Company’s clients and subsidiaries including affiliated companies and contractors within the scope necessary for achieving the purposes mentioned above.

2 Disclosure of disclosable personal information

Disclosable personal information held by the Company shall be made available to the subject of personal information as follows.

1.Name of our company

Nittsu NEC Logistics, Ltd.

2.Usage purposes of all disclosable personal information

(This does not apply to cases that fall under Article 18 (4) (i) to (iii) of the Act on the Protection of Personal Information.)

(1) Disclosable personal information related to the provision of logistics services

A. Disclosable personal information of customers

Handling of personal information may be consigned to the Company’s clients and subsidiaries including affiliated companies and contractors within the scope necessary for achieving the purposes mentioned above.

    
B. Disclosable personal information on our clients and partners

Handling of personal information may be consigned to the Company’s clients and subsidiaries including affiliated companies and contractors within the scope necessary for achieving the purposes mentioned above.

(2) Disclosable personal information related to recruiting activities

(3) Disclosable personal information related to those who contacted or visited the Company, excluding (1) and (2) above

For communications, response management, and sending related materials

    

3.Procedures related to requests for disclosure, etc. of disclosable personal information

    

(1)Method for requesting disclosure (format of forms to be submitted, and confirmation whether the requester is the subject or subject’s proxy of personal information)

If you are making a request for disclosure, etc., download an application form (PDF file) from (1) below, fill out the required items, enclose the form with the personal identification documents shown in (2), and mail them to the relevant contact listed below.

A request for disclosure, etc. may be made by the subject of personal information as well as the subject’s proxy. If a proxy is making such a request, enclose the required documents shown in(1and2) below with documents that prove the identification of the proxy as shown in (3), and mail them to the relevant contact.

If any of the submitted documents are incomplete, they may be returned to you, so please check the enclosed documents well before mailing them.

 
1Application forms designated by the Company

If you cannot download a required form, please call the Personal Information Protection General Contact listed below. The forms will be mailed out to you. Only the information that you enter in the application forms will be used.

  
2Documents for personal identification

a. Procedural documents for personal identification <for individual requesters>

Example: One copy of your driving license and one certified copy of your certificate of residence
      One copy of your Juki card and one certified copy of your certificate of residence

b. Procedural documents for personal identification <for individual requesters within an organization such as a company>

  
3Procedural documents for personal identification of a proxy who has been entrusted by the subject of personal information

a. When the proxy is a person with parental authority or is a legal guardian of the subject of personal information

b. When the proxy is entrusted by the subject of personal information

If any of the submitted documents are incomplete or if any questions arise, we will contact you. However, if we do not receive your reply within a designated time period, we will deem that the request for disclosure, etc. has been cancelled, and return the submitted documents.

(2)Mailing fees and their collection method regarding requests for disclosure or notification of usage purposes

If you are making a request for disclosure or notification of usage purposes, please enclose return postage for the amount as stipulated below.
Our reply will be sent via registered mail.

540 yen per application
Please enclose postage stamps to the value of 540 yen with the application forms (as of January 2008).

If the amount of the enclosed return postage falls short or if they are not enclosed, we will contact you. However, if we do not receive your payment within a designated time period, we will deem that the request for disclosure, etc. has been cancelled, and return the submitted documents.

We may require a fee depending on the content of the request for disclosure, etc. In such cases, we will present an estimate in advance.

  
4Other cautions related to the request of disclosure, etc.

(3)Contact information for inquiries and complaints regarding disclosable personal information

Requests for disclosure, etc. should be made to the relevant contact which was specified at the time you applied for our services.

If the relevant contact is unknown, please enclose the required documents above and mail them to the General Contact in the case of (1) or Personnel Group of General Affairs Division in the case of (2) below.
Please note that the requests for disclosure, etc. sent via methods other than postal mail will not be accepted.

If you have any questions regarding the procedures, please direct them to the Personal Information Protection General Contact

        
(1)Disclosable personal information related to the provision of logistics services
Address:
1-403 Kosugi-cho, Nakahara-ku, Kawasaki-shi, Kanagawa 211-0063, Japan
Contact name:
Personal Information Protection General Contact, Customer Service Cordination Center,
Customer Service Promotion Division, Nittsu NEC Logistics, Ltd.
Tel:
0120-64-3330
E-mail:
okyakusama@necl.jp.nec.com
Opening hours:

Monday to Friday, 9 am to 5 pm
(except for year-end and New Year holidays, national holidays and other holidays separately designated by the Company)
You may leave a message on the answering machine outside the above times. Please note that a reply to an inquiry made during closed hours will be given on the next business day or later.

        
(2)Disclosable personal information related to recruiting activities
Address:
Same as above
Contact name:
Personnel Group, General Affairs Division, Nittsu NEC Logistics, Ltd.
Tel:
+81-44-733-0578 (direct)
Opening hours:
Monday to Friday, 9 am to 5 pm

Please note that we do not accept inquiries regarding screening and evaluation.

3 Contact information for inquiries and complaints regarding personal information

Inquiries regarding the handling of customers’ personal information should be made to the relevant contact, which was specified at the time you applied for our services.
If the relevant contact is unknown, please make your inquiry to the contact below. We will respond after checking the content of your inquiry.

Address:
1-403 Kosugi-cho, Nakahara-ku, Kawasaki-shi, Kanagawa 211-0063, Japan
Contact name:
Personal Information Protection General Contact, Customer Service Cordination Center,
Customer Service Promotion Division, Nittsu NEC Logistics, Ltd.
Tel:
0120-64-3330
E-mail:
okyakusama@necl.jp.nec.com
Opening hours:
Monday to Friday, 9 am to 5 pm
(except for year-end and New Year holidays, national holidays and other holidays separately designated by the Company)
You may leave a message on the answering machine outside the above times. Please note that a reply to an inquiry made during closed hours will be given on the next business day or later.

4 Links to other web sites

The Company is not responsible for the protection of customers’ personal information on other (corporate or individual) web sites linked from the Company’s web pages.

5 To customers younger than 16 years old

If you are younger than 16 years old of age, please make sure that you provide us with your personal informationonly after obtaining consent from your parents or guardians in advance.

6 Notice regarding this web site

Use of web beacons
Some pages on this web site use web beacons, which is a technology that checks the number of accesses to certain pages. The statistic data obtained from these web beacons will be used for purposes such as improving the web site.

Use of statistic tools
Some pages on this web site use statistic tools to understand the general access trends of customers. The information obtained from these statistic tools will be used for purposes such as improving the web site.

Description of terms
Web beacons:
Web beacons are embedded on web pages as electronic images and they enable us to obtain statistic information regarding the usage rate of such web pages by checking the status of access from customers’ computers.
The Company does not use them in combination with cookies.

Cookies:
A Cookie is a method used to identify the computer accessing a web page.

7 PrivacyMark

The Company is certified by the Japan Information Processing Development Corporation to use the PrivacyMark. The PrivacyMark is granted to businesses that have established an appropriate protection system for personal information.

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